How to use it

Signing in

Everyone has their own 6-digit PIN. Open the app and enter it; it identifies you for the session, so every entry you log is attributed to you automatically. There is no shared crew login.

The app asks for your PIN again any time your phone’s screen locks, and always on a fresh open. It never trusts an old session that sat in the background for more than a minute.

Recording an entry

1. Press the record button and speakSay what happened in your own words. No typing, no required format.
2. Review before it savesThe confirm screen shows the text, the date, and a suggested category. Fix anything that was misheard, or change the category, before saving.
3. Add a photo if it helpsCamera or Library, right on the confirm screen. A part number or a cracked cleat is often faster to show than describe.
4. Tap Save entryDone. If you change your mind first, Discard throws the draft away instead.

If you get interrupted mid-entry, the app holds your draft and offers it back when you return, so a phone call doesn’t cost you the entry.

Browse

The category tabs at the top narrow the list to one category at a time. Filters opens a sheet with finer controls: Author, Mentioned (a name in the entry), a date range, and Status (All, Open, or Done).

Pin and Mark done sit right on each card for the two things you’ll do most. Tap a card to open the full entry, where you can also Edit, Copy or Delete it, or Share it with another department.

Ask

Type or speak a plain question about anything that’s been logged. The answer comes from your department’s own entries, never a guess, and shows which entries it came from so you can check the source yourself.

Switching users, and signing out

Tap your name at the top of the screen to open the menu. Switch user hands the phone to the next person without you having to fully sign out first; Change my PIN lets you set a new one (you’ll be asked for your current PIN first); Sign out ends your session entirely.

Running your department

Tap your name, then Admin, to reach your department’s tools: Categories (create, rename, merge, archive), People and PINs (add someone, rename them, reset a staff member’s PIN, or deactivate them when they leave), Deleted entries (recover a soft-deleted one), and the Audit log (who changed what, and when, in your department).

Running the whole property

Everything a manager can do, in every department, plus two more: Departments (create, rename, reorder or remove one) and Club settings (the club’s name). A club admin can also reset a manager’s PIN, not just staff.